i
Vivace
Chorus ‘
Agenda for the
ANNUAL GENERAL MEETING
at The Methodist Church, Woodbridge Road, Guildford
to be held at on Monday 29" June 2009
following a short rehearsal at 7.30
1. Apologies for absence
2. Minutes of the previous AGM (23" June 2008)
3. Matters arising
4. Music Director's report
5. Chairman's report
6. Treasurer's report and Presentation of accounts
7. Election of Officers
8. Election of Additional Committee Members
9. Appointment of Music Director
10.
Appointment of Accompanist
11.
Appointment of Independent Examiner of Accounts
12.
Any Other Business
Please notify the Secretary at least 48hrs in advance in writing or by
email (secretary@vivacechorus.org) of any matters you wish to be
addressed at the meeting
.
_ Vivace
m
Minutes of the AGM held on
Monday 29" June 2009
at the Methodist Church,
Woodbridge Road, Guildford
The meeting was called to order at 20.25 with 82 choir members present.
1. Apologies for absence
John Bawden, Mary Clayton, David Cox, Elizabeth Evans, Tim Hardyment, Neil
Martin, John Parry, Gillian Rix, Paula Sutton and Frances Worpe.
2. Minutes of the 2008 AGM
The minutes had been circulated prior to the meeting and were accepted as a
true record of the meeting.
3. Matters arising
There were no matters arising
4. Treasurer's report and presentation of accounts (Bob Cowell)
A statement of financial activities and a balance sheet had been circulated prior
to the meeting. A full version of the accounts and the report to the Charity
Commission is available on request. Bob reported that our current assets are
£63,963 and that we made a surplus of £3,097 this year in spite of losses on
all three concerts which totalled £10,563. He also pointed out that the cost of
the Will Todd commission will appear in next year's accounts as it was not
performed in the 2008-09 financial year. He thanked everyone who helps with
fundraising which contributes to our sound financial position, and also the
independent examiner of accounts Brian Reed.
Acceptance of the accounts was proposed by Robin Privett and seconded by
Chris Robinson and agreed by the meeting.
5. Music Director's report (Jeremy Backhouse)
Jeremy summarised the busy musical year commenting on
e
the importance of the Last Night of the Proms concert as an opportunity
to perform outside Guildford
e
his satisfaction with his 'first' Verdi Requiem highlighting the fantastic
singing and ensemble of the soloists and the stunning form of the
orchestra as well as our link with both Romsey and Freiburg.
e
the successful Come & Sing which he hopes will be an annual event
because it gets us better known and more respected
e
the Mozart Requiem at St Martin in the Fields because it strengthens our
o
the great panache shown in the baroque concert and the high standard
already strong ties with the Brandenburg Sinfonia
of the student soloists, especially the counter tenor
e
the memorable first performance of our own commission involving Will
Todd + trio, Bethany and the children's choir which brought new faces in
e
the very enjoyable Tour de France where the singing was at times
to our audience
o
inspired. He thanked James Garrow for his hard work in organizing this.
that the choir's improved a capella singing
allows us to give
breathtaking performances of works such as Whitacre's Lux Aurumque,
Lauridsen's
O Magnum Mysterium and Tavener's The Lamb. The choir's
singing goes from strength to strength.
Turning to next season's programme
27" September
14" November
13" December
26TM February
6TM March
22" May
Last Night of the Proms at Croydon
Haydn's Creation with student soloists to mark the
200th anniversary of Haydn's death
Christmas concert at Holy Trinity
Vivaldi Gloria at St Martins with Brandenburg Sinfonia
Verdi Four Sacred Pieces and Puccini Messa di Gloria
Prokofiev Ivan the Terrible (probably a new edition
courtesy Michael Golden and Boosey & Hawkes) plus
Borodin and the 1812 to balance the less known work.
Jeremy thanked the committee, Christine Medlow (librarian), Prue Smith
(audition pianist) and Brenda Moore (programmes).
In conclusion he reflected on the new exciting era with a new chairman and a
new accompanist and thanked both James and Francis. Finally he thanked all
the members for their time, commitment, energy and voices which are
'bringing music to life'.
6. Chairman's report (James Garrow)
James reviewed the developments of the past year (including the new website
which allows us to offer on-line ticket sales) and thanked Chris Peters for his
hard work in getting this set up. He also thanked Chris Short who has
masterminded a new Patrons' Scheme and remarked that Francis, as our new
accompanist, had settled in to Vivace. Our successful commission further
demonstrates that Vivace is a choir to be taken seriously and has a buzz and
confidence about it and James thanked Jeremy and the members.
Amongst many others James particularly thanked Rosey Storey and Miranda
Champion who are standing down from the committee this year.
Looking to the future James confirmed that we will be changing our rehearsal
venue to Holy Trinity from September. He also outlined ideas that are being
developed at the moment to
e
make a commercial recording of the Will Todd Te Deum possibly on the
Naxos label
e
e
form a Vivace Youth Choir
perform Mahler's 8" Symphony in May 2011 at the Royal Albert Hall to
mark the 100" anniversary of Mahler's death
He stressed that these exciting projects will require significant funding and
urged everyone to think of individuals or companies that they could approach
for sponsorship.
7. Election of Officers
James Garrow (Chairman), Jane Brooks (Membership Secretary), Bob Cowell
(Honorary Treasurer) and Isobel Rooth (Honorary Secretary) had been
nominated and were elected unopposed.
8. Election of additional committee members
Jackie Alderton, Neil Martin, Hilary Minor, Gillian Perkins, Chris Short, Michael
Taylor and Hilary Trigg had been nominated and were elected unopposed to the
committee.
9. Appointment of Music Director
Jeremy had indicated his willingness to be re-appointed and this was supported
unanimously.
10. Appointment of Accompanist
Francis had indicated his willingness to be re-appointed and this was supported
unanimously.
11. Appointment of Independent Examiner of Accounts
Roger Penny proposed and Christine Medlow seconded the proposal that Brian
Reed be asked to continue as our Independent Examiner and this was
supported by the meeting.
12. Any other business
Mike Golden suggested that the choir should have a suitable encore item
prepared for concerts. The committee will consider this.
The meeting closed at 21.20.
BALANCE SHEET as at 30th April 2009
2009
2008
Unrestricted
Unrestricted
Funds
Funds
£
£
707
617
Current Assets
Stock
Debtors & Prepayments
14,545
5,721
Cash at bank and in hand
61,803
59,855
Total Current Assets
77,055
66,193
(13,092)
(5,328)
Net Current Assets
63,963
60,865
Total assets less current liabilities
63,963
60,865
Net assets
63,963
60,865
63,963
60,865
Creditors: Amounts falling due
within one year
Unrestricted income funds
Total Funds
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30th APRIL 2009
These accounts have been extracted from and are consistent with the full accounts of the
Vivace Chorus, which are available to members on request. The independent Examiner's
statement accompanying the accounts indicates that there are no areas of concern that
need to be drawn to the attention of the members.
Chorus,
VIVACE CHORUS
STATEMENT OF FINANCIAL ACTIVITIES FOR 2008/2009
Unrestricted Funds
2008/2009
INCOMING RESOURCES
£
Borough Grant
Donations
Friends
2007/2008
£
2,780
50
111
1,025
1,135
10
Patrons
Subscriptions
10
13,057
Tax refunds (Gift Aid/Covenants)
£
2,780
12,503
3,930
Total Donations and subscriptions
3,808
20,852
20,347
Concert Income
Total income from activities in furtherance of objectives
29,315
22,479
Income from activities for generating funds
3,521
3,765
Gross Interest
2,595
3,753
Miscellaneous Income (ASC)
3,000
2,500
59,283
52,844
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Fund raising costs
100 Club prizes
650
650
Stock write-off
19
33
Other fundraising costs
32
65
Sub-total
701
748
Direct charitable expenditure
Concert Expenses
35,848
24,311
Rehearsal Costs
13325
12,502
Net cost of music
161
Concert Support Costs
Sub-total
49,335
36,813
3,542
2,255
Publicity
Sub-total
General Administration costs
Miscellaneous Admin costs
1111
Presentations
General Publicity
Subscriptions to other bodies
NET INCOMING RESOURCES FOR THE YEAR
TOTAL FUNDS BROUGHT FORWARD
0
1,087
1,451
287
Sub-total
TOTAL RESOURCES EXPENDED
380
122
291
2,607
2,123
56,185
41,939
3,007
10,905
60,865
49,960