Apologies for Absence
Minutes of the last AGM held on 29 June 2015 (attached)
Matters Arising
Treasurer's Report and Presentation of Accounts
Music Director's Report
Chairman's Report
Election of Officers
8.
Election of Additional Committee Members
9.
Appointment of Music Director
10. Appointment of Accompanist
11. Appointment of Independent Examiner of Accounts
12. Any Other Business
Vivace Chorus
Income and Expenditure account
12 months to 30 April
Income
2016
£
£
Net concert income (per Concert Income and Expenditure report)
Patrons
Gift Aid
Come and Sing surplus
Donations
Other
Total income from charitable activities
Investment income
Association of Surrey Choirs dividend
Total income
£
£
(35,073)
Income from charitable activities:
Subscriptions
2015
4,899
17,751
17,957
2,546
3,843
4,364
240
1,756
1,511
214
1,767
1,997
6,387
28,628
31,705
298
1,026
0
1,500
(6,147)
39,130
3,432
8,450
667
334
1,113
224
393
0
5,605
9,008
(11,752)
30,122
Expenditure
General publicity and website
Insurance
Other
Prior year staging cost
Total expenditure
Net surplus/(deficit) for the year
Vivace Chorus
Concert Income and Expenditure
12 months to 30 April
2016
2015
Rowan
SSC
Carmina
Carols
NATO
Rehearsals
Total
Total
£
£
£
£
£
£
£
£
Income
Ticket sales
13,751
1,748
10,604
962
18.735
0
45,800
1,260
0
483
0
582
0
2,325
315
0
543
0
698
0
1,556
{883)
0
(410)
0].
(352)
0
(1,645)
Programmes:
Sales
Advertisements
Costs
Net programme income
0
692
0
616
0
928
0
2,236
Other income
0
90
0
0
0
0
90
Total income
14,443
1,838
11,220
962
19,663
0
48,126
1,502
500
1,150
0
1:150
0
4,302
0
50
0
0
0
0
50
Orchestra
Organist and pianist
5.325
0
11,246
0
10,646
0
20217
400
195
0
0
0
0
595
Vasari and Chilcott
1,550
0
0
0
0
0
1.550
129,308
Expenditure
Conductor
Instruments
Soloists
0
0
1,841
0
1,200
0
3,041
Venue
3,917
125
5,906
0
T.522
0
17,470
Staging
1163
0
0
0
810
0
1,973
Publicity
703
321
270
0
929
0
2223
Scores
1,067
295
729
0
555
0
2,646
0
0
160
0
107
0
267
Total expenditure
15,627
1,486
21,302
0
22,919
0
61,334
101,220
Net direct concert income/(expenditure)
(1,184)
352
(10,082)
962
(3,256)
0
(13,208)
28,088
(824)
(352)
0
(962)
0
0
(2,138)
0
0
0
0
0
0
(19,727)
(18,727)
(23,189
(2,008)
0
(10,082)
0
(3,256)
(19,727)
(35,073)
4,899
Miscellaneous
Donations
Rehearsal costs
Total concert income/(expenditure)
Guildford Philharmonic Choir (Working Name: Vivace Chorus)
Registered Charity No: 1026337
STATEMENT OF FINANCIAL ACTIVITIES FOR 2015/16
Unrestricted
Designated
Total
Total
Funds
Funds
Funds
Funds
2015/16
2015/16
2015/16
2014/15
48,126
48,126
129,308
28,628
28,628
31,705
298
298
1,026
Incoming Resources
Income from activities in
furtherance of objectives
Donations, legacies and
other charitable activities
Investment income (interest)
Miscellaneous Income (ASC)
Total Incoming Resources
1,500
77,052
77,052
163,539
83,139
124,409
5,605
9,008
Resources Expended
Costs of activities for
charitable objectives
Other costs
81,486
1715
5,605
87,091
1,713
88,804
133,417
Resources for the year
(10,039)
(1,713)
(11,752)
30,122
Total Funds Brought Forward
101,925
34,598
136,523
106,401
Total Funds Carried Forward
91,886
32,885
124,771
136,523
Total Resources Expended
Net (Outgoing)/Incoming
Guildford Philharmonic Choir (Working Name: Vivace Chorus)
Registered Charity No: 1026337
Balance Sheet As At 30" April 2016
Note
2016
2015
Unrestricted Funds
Unrestricted Funds
£
£
Current Assets
Stock
5
1,500
1,739
Debtors & Prepayments
6
13,405
6,831
Cash at Bank and in hand
7
146,739
134,718
161,644
/% 14,288
36,873
6,765
Total Net Current Assets
124,771
136,523
Unrestricted income funds
91,886
101,925
32,885
34,598
124,771
136,523
Total Current Assets
Creditors: Amounts falling
due within one year
Designated funds
8
9
(Enid Weston Legacy)
Total Funds
Basis of preparation
These accounts have been prepared under the historic cost convention on an accruals basis
and are based on the Statement of Recommended Accounting Practice for Charities, as it
applies to entities preparing their accounts under the Financial Reporting Standard for Small
Entities, and the Charities Act 2011.
Michael Dudley
Hon. Treasurer
9 June 2016.
Guildford Philharmonic Choir (Working Name: Vivace Chorus)
Registered Charity No: 1026337
Notes to the Accounts
1.
Accounting policies
These accounts have been prepared in accordance with applicable accounting
standards and reporting by Charities Statement of Recommended Practice and the
Charities Act 2011.
Income from donations, grants and subscriptions is included in the Statement of
Financial Activities (SOFA) when the charity becomes entitled to the income and any
conditions for receipt are met. Gift Aid is included in the SOFA when received.
Stock is valued at the lower of cost or net realisable value.
2. Trustees and other related parties
No remuneration directly or indirectly out of the funds of the charity has been paid
or is payable to any committee member or to any person known to be connected
with any of them.
All Trustees are choir members and as such, undertake transactions with the charity
common to all members, including payment of subscriptions, purchase of concert
tickets and refund of expenses incurred on behalf of the choir.
3.
Donations, legacies and similar incoming resources
2016
2015
£
£
Subscriptions
17,751
17,957
Patrons
2,546
3,843
Gift Aid
4,364
240
Come and Sing
1,756
1,511
Donations
Other income
214
1,767
1,997
6,387
28,628
31,705
Other income represents sales of goods and other rehearsal sales. In 2014/15, this included
sales of a cookbook and other fundraising events.
4.
Miscellaneous Income
The charity is a member of a consortium named the Association of Surrey Choirs
(ASC). ASC owns performance staging for which it makes a charge to users. It
distributes dividends to members when surpluses have been generated. A dividend
of £1,500 was received in 2014/2015.
Guildford Philharmonic Choir (Working Name: Vivace Chorus)
Registered Charity No: 1026337
Stock
Stock consists of scarves, folders, bags and tops which are sold to choir members for
use at concerts. These are held in stock and are issued as needed.
Debtors
2016
2015
E
£
Sundry Debtors
1335
5,558
Prepayments
6,070
12713
13,405
6,831
Prepaid expenses are deposits paid to venues for forthcoming concerts.
Cash at bank and in hand
Metro Bank Deposit (2015 Monmouth BS)
2016
2015
£
£
100,000
84,934
CAF Gold Account
15,070
60
Current account (CAF Cash)
30,223
34,815
1,009
14,380
437
559
146,739
134,718
Metro Bank
Petty Cash and floats
Creditors: amounts falling due within one year
Deferred Income — Austria Tour
2016
2015
£
£
32,136
0
Deferred Income — May concert
1,161
3,800
Accrued rehearsal costs
2,360
2,965
Sundry Creditors
1,216
0
36,873
6,765
Designated Funds
The designated funds represent the balance of the Enid Weston legacy. These funds
are used for specific purposes as determined by the committee from time to time.
Expenditure for the year represents the cost of high-quality soloists for the Carmina
Burana concert and also periodic voice coaching fees at rehearsals. In 2016/17, some
of these funds will be used to pay for a commission for a new work, which will have
its first performance in May 2017.