Agenda for the
ANNUAL GENERAL MEETING
to be held at on Monday 23" June
following a short rehearsal at 7.30
at The Methodist Church, Woodbridge Road, Guildford
1. Apologies for absence
2. Minutes ofthe previous AGM (25" June 2007)
3. Matters arising
4. Music Director's report
5. Chairman's report
6. Treasurer's report and Presentation of accounts
7. Election of Officers
8. Election of Additional Committee Members
9. Appointment of Music Director
10.
Appointment of Independent Examiner of Accounts
11.
Any Other Business
Vivace
Chorus
Minutes of the AGM held on 23TM June 2008 at 20.30
at the Methodist Church, Woodbridge Road, Guildford
Apologies for Absence
Judy Smith, Prue Smith, Bob Bromham, Hilary Minor, Roger Barrett,
Noreen Ayton and Elaine Chapman
Minutes of the 2007 Annual General Meeting
Minutes had been circulated prior to the meeting. Acceptance of the
minutes was proposed by Roger Penny and seconded by James Garrow;
all members were in favour. The Minutes were signed as a true record
and a copy kept on file.
Matters Arising
There were no matters arising.
Music Director's Report
(Jeremy Backhouse)
Jeremy summarised the musical year saying that it had been another really
successful year for the choir:
good balance of repertoire that exposed the choir and audience to
new and traditional music
finding a new audience from the May concert
showing off the many strengths of the choir, not least its ever-
increasing confidence and ability to perform unaccompanied
strengthening our relationship with the Brandenburg Sinfonia still
further
commitment, passion and performances that make music!
He outlined plans for future programmes and went on to make general
points about the need for commitment both for concerts and for rehearsals
as he was needing to repeat instructions too frequently but did thank
everyone for the positive and continued commitment given.
Jeremy thanked those who assist in committee and non-committee roles
but particularly wanted to record his most sincere thanks to 'our' Jeremy
Filsell for the huge amount of time, talent and dedication that he had given
to the choir over the last 15 years. We will miss him very much indeed.
Jeremy made reference to the selection procedure to choose JF's successor
from a strong field of applicants. He also particularly thanked John Trigg
who is standing down as Chairman, saying that John has been a fabulous
servant to this choir and that no-one can have been more dedicated and
cared more for this choir than he.
(A full version of this report is on file and available from the secretary)
Chairman's Report
(John Trigg)
John thanked Jeremy for his enjoyable rehearsals and talked about the
special relationship which we had benefited from between conductor and
accompanist.
He thanked the committee, particularly Noreen Ayton who had left both
committee and choir for health reasons. He also expressed his appreciation
of all the work done by our librarian, Christine Medlow and this was echoed
by all members.
John looked back over his time as Chairman, steering the choir through the
very difficult times when the Borough decided to do without the Guildford
Philharmonic Choir and praising the determination of members to keep
going, mentioning in particular Michael Dawe and the late Stephen Jackson.
Treasurer's Report
(Bob Cowell)
(A full version of the accounts and report to the Charity Commission is
available for anyone to view.)
This year we showed a surplus of £10,905 (loss last year of £5,608) due to
reduced concert costs (this financial year included only one concert
employing a full orchestra), a payment (£2,500) from the Association of
Surrey Choirs in connection with the staging and changes in accounting
procedure! The choir is in a sound financial position with reserves of
£60,865.
Bob thanked Janet James for her work as Independent Examiner of the
accounts, but noted that she is no longer able to continue and we need to
find a replacement.
There were no questions. Acceptance of the accounts was proposed by
Norman Carpenter and seconded by Michael Jeffrey.
Election of Officers
One nomination for Chairman had been received. James Garrow was
proposed by John Trigg, seconded by Michael Taylor and approved
unanimously. James then took the chair.
Isobel Rooth, Bob Cowell and Jane Brooks were elected unopposed
Honorary Secretary, Treasurer and Membership Secretary.
as
Election of Other Committee Members
Chris Short and Neil Martin have joined Jackie Alderton, Miranda Champion,
Rosey Storey, Michael Taylor and Hilary Trigg on the committee.
Appointment of Music Director
The re-appointment of Jeremy Backhouse was supported unanimously.
10
Appointment of Independent Examiner of Accounts
This was delegated to the committee.
11
Any Other Business
Margaret Parry asked for more details on the selection of our new
accompanist
Christopher Robinson asked if there were any plans to perform the work by
Francis Pott that had been proposed for a programme a few years ago.
Alan Batterbury asked that we should consider doing more concerts away
from Guildford, possibly doing only 2 at the cathedral. This led to a
discussion of the benefits of other venues and Christopher Robinson
expressed doubts of the value of the Croydon concert and his wish to keep
the summer free. JB pointed out that the choir had voted to do the Croydon
concert but that it then required the whole choir to commit to it. Norman
Carpenter asked about the possibility of performing the same concert at
two different venues.
Neil Martin asked if there were alternative rehearsal venues. Normandy
Village Hall may be available now on Monday evenings but opinion was
divided as to whether this was a preferred option.
James Garrow asked for volunteers to help with arrangements for the visit of
the Freiburger Bachchor in November. Jackie Alderton and Michael Jeffrey
agreed to help Nikki Vale.
The meeting closed at 21.45
VIVACE CHORUS
BALANCE SHEET as at 30th April 2008
Note
2008
2007
Unrestricted
Unrestricted
Funds
Funds
£
£l
Current Assets
Stock
5
6
5721
3,999
Cash at bank and in hand
Total Current Assets
7
59,855
66,193
52,163
57,026
8
(5,328)
(7,066)
Net Current Assets
60,865
49,960
Total assets less current liabilities
60,865
49,960
Net assets
60,865
49,960
60,865
49,960
Debtors
617
864
Creditors: Amounts falling due
within one year
Unrestricted income funds
Total Funds
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30th APRIL 2008
These accounts have been extracted from and are consistent with the full accounts of the
Vivace Chorus, which are available to members on request. The independent Examiner's
statement accompanying the accounts indicates that there are no areas of concern that
need to be drawn to the attention of the members.
VIVACE CHORUS
STATEMENT OF FINANCIAL ACTIVITIES FOR 20072008
Unrestricted Funds
2007/2008
INCOMING RESOURCES
£
Borough Grant
£
2,780
Donations
275
10
Patrons
20
1,135
Subscriptions
1,290
12,503
Tax refunds (Gift Aid/Covenants)
3,808
Total Donations and subscriptions
Concert Income
12,547
20,347
22,479
Total income from activities in furtherance of objectives
£
2,730
m
Friends
2006/2007
3,811
20,673
20,317
22,479
20,317
Income from activities for generating funds
3,765
3,765
3,384
Gross Interest
3,753
3,753
2,187
Surplus on disposal of fixed assets (piano)
500
Miscellaneous Income (ASC)
2,500
TOTAL INCOMING RESOURCES
2,500
52,844
47,061
RESOURCES EXPENDED
Fund raising costs
100 Club prizes
Stock write-off
Other fundraising costs
650
33
65
Sub-total
650
0
0
748
650
Direct charitable expenditure
Concert Expenses
24311
Net cost of music
0
Rehearsal Costs
36,172
12,502
Sub-total
Concert Support Costs
Publicity
11,340
36,813
2,255
Sub-total
33
47,545
2,794
2,255
2,794
General Administration costs
Miscellaneous Admin costs
Presentations
275
1,451
1,053
0
General Publicity
Subscriptions to other bodies
380
Sub-total
291
67
284
2,123
1,680
TOTAL RESOURCES EXPENDED
41,940
52,669
NET INCOMING RESOURCES FOR THE YEAR
10,905
(5,608)
TOTAL FUNDS BROUGHT FORWARD
49,960
55,568
TOTAL FUNDS CARRIED FORWARD
60,865
49,960