GUILDFORD PHILHARMONIC CHOIR
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Choir this year will be held on Wednesday
30 May 1990
at St Joseph's Church Ball
commencing at 8.15.pm.
—_—
I do hope that you will all be able to attend and participate in this meeting.
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AGENDA
MINUTES OF THE ANNUAL GENERAL MEETING HELD ON MONDAY 15 MAY 1969.
MATTERS ARISING FROM THE MINUTES.
CHAIRMAN'S REPORT
VOTING FOR CHAIRMAN AND SEVEN OTHER MEMBERS OF THE COMMITTEE FOR THE
YEAR COMMENCING
1 JUNE 1990.
5. m's REPORT..
Q-
CHAIRMAN OFTHE WORKING PARTY ON PUBLICITY AND RECRUITMENT'S
RERSRT
7.
APPOINTMENT OF CHORUS MASTER.
8.
CHORUS MASTER'S REMARKS
9.
ANY OTHER BUSINESS
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GUILDFORD PHILHARMONIC CHOIR
Accounts for the year 1 May 1989 to 30 April 1990
Income
Expenditure
£
Funds at 1/5/89:
Cash
14.00
Current Account
35.56
Deposit Account
216.20
p
Business Premium Account 5846.76
6112.52
Subscriptions
4208.00
Donations
60.00
Social
213.99
Folders
Berlioz concert
travel/T shirts
Come and Sing
of Music
Summer Concert
Ticket
Donations
74.78
Social
115.06
Publicity
914.62
84.00
Raffle
Hite
Subscription refund
15.00
Choral training/rehearsal expenses 3482.00
Sales
1990 Sponsorship
(Messiah)
94.45
737.00
Berlioz concert travel/T shirts
324.25
Come and Sing
2427.55
914.00
Hire of Music
302.44
Guildford Philharmonic Society
250.00
735.40
600.00
188.00
Bank Interest
376.95
Bank charges and statements
4.59
§321.44
Funds at
30/4/90:
Current Account
781.02
Business Premium Account
4810.70
5591.72
13913.16
-
Income due at 30/4/90:
Borough Grant
Folders
Tickets
Outgoings due at 30/4/90:
2100.00
Social
(Missa Solemnis)
Music Hire
(est)
(est)
200.00
218.00
Rehearsals 9/89-1/90
Rehearsals 2-4/90 (est)
110.00
Summer Concert
29.75
3215.40
2740.00
sponsorship 600.00
Sunmer Rehearsal subs(20%)_838.60
2457.75
7594.00
(2457.75)
Net contingent liabilities at 30/4/90
5136.25
I have examined the bfiks and papers of the Guildford Philharmonic Choir and confirm
Prepared by:
Hon Treasurer.
that the above income and expenditure accounts give a true apd fajr view of the affairs
of the Choir for
the year ended
30 April
1990.
vt
Hon Auditor.
¢eib.
Financial Position
1.
Year
Opening
to 30 April
1990 - approximate estimates
position:
Cash balance on 30/4/89
Less liabilities for 88/9(est)
6112.52
3902.91
£2209.61
Closing positio
Cash balance
Adjustments
on 30/3/90
5513.72
for April:
Library
78.00
Miscellaneous
(est)
50.00
Party (est)
(200.00)
Other adjustments:
Sponsorship
for
Borough Grant.
Summer Concert
(600.00)
2100.00
Rehearsal costs Sept-Jan
Rehearsal costs Feb-Apr(est)
(3215.40)
(2740.00)
£ 986.32
Deficit for year
(cf estimated
deficit
The
estimated
cash
to
fund
Choir's
the
for
balance
of
£086,
outgoings
subscriptions.
This
costing
involves
£1350,
plus
other
visit.
Since
the
this
Borough's
against
may
grant
mean
for
ummer Concert
-
10
of
would
to
sales
income
for
the
Summer
go
overdrawn,
be
advanced
are
covered,
comes
in
Summer
Concert,
Concert
and
we
arranged
to
have
us
now
has
through
Freiburg
and
for
offset
budget
Sponsorship
Ticket
the
costs.
outline
liabilities
new
rehearsals
costs
we
after
until
1990/91
1989/90 rehearsal
£1223.29
1988/89 £1199)
£ 600
(250 @ £6;
40 @ £3)
£1620
£2220
Rehearsals
Conductor and soloists and
Church
£1350
'orchestra'
hire
£ 900
£
Programmes and
publicity
200
£ 300
£2750
Deficit
£ 530
This assumes a
sell out.
3.
Freiburg Trip - Incidental Costs
The
cost
the
Chorusmaster
these
4
rehearsals
incidental
choir's
St
of
present
e Fuimds.
on
the
costs
will
would
financial
be
trip.
£540.
With
In addition,
60-70
approximate
position
means
members
perhaps
these
there
are
going
to
costs
for
Freiburg,
£10-£12 per head.
The
costs cannot be financed
O
N
GUILDFORD PHILHARMONIC CHOIR ANNUAL GENERAL MEETING
=
CHORUS MASTER'S REPORT
30 MAY 1990 — delivered by Peter White for Neville Creed
to read my writing!
I apologize for my absence and I hope that Peter is able
me - please do so at the
1€ there are any points you would like to raise with
next rehearsal on Monday 4th June.
t throughout the
I would like to thank you all for your hard work and suppor
you have enjoyed
hope
I
and
mances
year - this has resulted in some good perfor
Kathy for her
ance,
assist
his
them. Particular thanks must go to Peter for
time.
busy
very
a
h
throug
support and Rita, who has led the committee
I will now give a brief review of our concerts since the last AGM.
June '89
Sep '89
"Acis & Galatea' - a good performance but the size of the audience
vas disappointing.
We must do more to sell our summer concert.
al Songs'
+Come and Sing* — Vivaldi 'Gloria' and RVW's '5 Mystic
much support
This vas musically worthwhile but didn't attract as
a5 was hoped and therefore lost money.
Our plan for next year
an orchestra
is to stage a 'Choral Workshop' which does not requireigues
but will provide more scope for choral training techn 'Gloriand
a’
s
the study of interesting works: i.e. Paul Patterson'
.
elle'
~ with the composer; and Rossini's 'Petite Messe Solon
I hope this plan will generate more support!
Nov '89
Finzi - Intimations of Immortality.
Elgar ~ For the Fallen
Conducted, a short notice, by Vernon Handley. We were very lucky
to get Tod Handley at the last minute and a fine performance
vas given.
Dec '89
Carols
A general improvement again although ve hoped for a sell-out.
filled
We would like to do 2 performances but cannot until we've ity
the hall once. We hope to use a full orchestra and celebr
presenter in 1990.
Mar '90
Messiah - Sir David Willcocks
April '90
Beethoven — Missa Solemnis - Sir Charles Groves
A very good performance.
I hope
The choir did well with this particularly taxing work.those
who
you enjoyed meeting the Freiburgians - thanks to all
splendid
gave accommodation and particular thanks to Max for his
organisation.
And so to the future:
standard of the choir. This
My first priority is to improve the performing rsals
are required. I hope that
aonetimes means that sectional and extra rehea
the last season. Having
over
ends
divid
‘he choir feels that this policy has paidestim
ated for 7 sectional and 6 extra
considered next year's programme I have cancel
planned rehearsals if the standard
rehearsals. I feel that it is better to
Cont: overleaf/
is high,
rather than arranging extras at the last minute if it is not.
I hope
that the choir is behind me in this policy and will support me by attending
extra rehearsals that may be considered necessary.
Of course, the need for
extra rehearsals would be reduced if choir members undertook more individual
work:
both listening and learning parts.
Future concerts:
Please sell tickets for the concert on July 4 - we have a very attractive programme
including harp solos by one of our leading harpists - Caryl Thomas.
I am pleased that so many people are able to go to Freiburg - I
lock forward
to the trip at the end of August.
Rehearsals for the new season will begin on 3 September.
3 November:
Verdi Requiem/Groves/Civic Hall
9 December:
Carols/Creed/Civic Hall
2 February
St John Passion-Bach/Creed/Civic Ball
A Saturday in Pebruary of March : Choral Workshop:
Patterson 'Gloria'
27 April:
Rossini 'Petite Messe Solonelle'
Dream of Gerontius ~ Elgar/Bandley/Civic Ball
16 June (date t.b.c)
We hope to perform:
Stanford Songs of the Fleet and Sea
RV
Serenade to Music
- but it depends on sponsorship!
Any suggestions concerning any aspect of the choir are alvays welcome - particularly
if they are in writing.
s
Ay
May
/“MINUTES OF THE ANNUAL GENERAL MEETING OF ‘THE GUILDFORD PHILEARMONIC CHOIR held
on WEDNESDA
30 MAY 1990
Y
PRESENT:
Rita Horton (Chair) and 76 members
APOLOGIES:
Neville Creed, Lynette Newman
The Chairman welcomed everyone to the Meeting.
MINUTES QF THE AGM HELD ON
15 May 1989
Having been previously circulated,
the Minutes vere agreed and signed as
a correct record by the Chairman.
Proposed from the Chair,
Michael Longford and carried unanimously.
seconded by
MATTERS ARISING
.
There were no matters arising from the Minutes.
CHORUSMASTER'S REPORT
Peter White
read the Report
in Neville's absence
(copy attached).
CHAIRMAN OF THE WORKING PARTY ON PUBLICITY AND RECRUITMENT'S REPORT
Jenny Hakim reported that Choir members now numbered 160 but reminded the
meeting that continuing publicity was essential
to keep the numbers up.
The Choir is fortunate in being so closely associated with the Guildford
Philharmonic Orchestra and having the support of Kathy Atkins in all sorts
of ways.
We must not become complacent just because we have Borough Council
backing; the success of the Choir is judged by numbers of people attending
concerts.
Publicity continued through recruitment advertisements,
critics'
reports
after concerts and choir leaflets.
A reduced budget meant it was not
possible to use
radio or national press.
The Committee had been searching
for sponsorship and it was hoped that a large food chain were interested in
sponsoring The Dream of Gerontius.
If anyone had ideas about sponsors, they
should contact Kathy Atkins or John Yeomans.
The Report concluded with warm
thanks to Rita for her help and support.
The ensuing questions and comments from the floor, raised the following
points:
Choir members had to be responsible for circulating leaflets and it
would be helpful
if people could give in their names for particular
areas.
Publicity for choral concerts was requested further in advance.
it be possible to have publicity for choral concerts only?
Would
Tickets for
the summer concert would be available from the Undercroft and Michael
Jeffery would also bring some to rehearsal.
Rita thanked Jenny for her untiring efforts and her successful results.
)
P
(@)
A tape
for each voice part woul
d greatly aid some members
who found
keyboard learning impractical.
(e)
There vas some concern about
scaling down as this would inhi
bit the
Choir's potential.
(£)
There was discussion about the
choice of programmes for the Choi
r
and it was stated that Sir Charles
always studied the programme.
(g)
Some people felt next year's prog
ramme was disappointing having
sung
all
three works before but newe
r members
delighted at having three
major choral works.
Charles had chosen the prog
ramme to highlight
year.
It
2pproached
vas
commented
that
it
was
to the Choir werd
Kathy said that Sic
the Choir in the coming
regrettable
that
the
Choir
had
two concerts with Sir Char
les under-rehearsed and
perhaps
this had given him a wrong impr
ession of the Choir's capabili
ties.
(h)
Guildford Philharmonic Choi
r is the chorus of an orch
estra and
therefore different from the
majority of choral societie
s but the
programne for
the coming year vas almo
st
up and down the country.
identical with the normal
"Could the Choir's previous
history be
taken into account when programm
es were being planned?
(i)
Suggestions for programu
es were always welcomed.
(3)
Regarding attendance at Wedn
esday rehearsals:
this fluctuated
whereas attendance on Mond
ays was pretty stable.
It could be that
when two rehearsals occu
rred in the same week, memb
ers chose which
to attend.
(k)
(1)
Questions were raised abou
t the number of compulsory
rehearsals for
ach concert and whether extr
a rehearsals were counted in
the number.
In reply to a question abou
t auditions for existing memb
ers of the
Choir,
it was stated that these norm
ally took place every three
years but were sometimes on
a yearly or two-yearly basi
s.
(m)
Geoff Forster raised the matt
er of the sumer event.
activity to be discussed at
the next rehearsal.
Date and
VOTING FOR CHAIRMAN AND SEVEN OTHER
MEMBERS OF THE COMMITTEE FOR THE
YEAR
BEGINNING 1 JUNE 1990
N
Chairman:
Committee:
Maxwell New
Helen Archibald, Geoff Forster, Jenny Hakim, Joy Hunter,
Michael Jeffery, Jean Radley, John
Yeomans
(list of nominations attached).
The Annual General Meeting closed at
10.00.pm.
GUILDFORD PHILHARMONIC CHOIR
Annual Election of Committee Members
NOMINATION PAPER
*
In accordance with Paragraph 7 (a) of the Rules of the
Choir, we wish to nominate
the following member to serve on the Committee for
the year commencing 1 June
1990.
Name of the member nominated
We certify that the member nominated by us,
whose name is shown above,
to us his/her willingness to stand as a candidate for
this election.
signed
Proposer ...
Seconder
............
I *do/do not* agree to my name being
of Chairman.
Signed
has confirmed
included in any election for the position
Proposed Member ..
This nomination paper must be returned by Wednesday 16 May 1990
to:
The Office of the Guildford Philharmonic Choir
The Lodge
Allen House Grounds
Chertsey Street
Guildford GUL 4HL